You can also find this information in HTML format here.
Over the past 40 years, there has been a growing movement against the use of "gobbledygook" in all written communications. Instead, plain language is used because it is clear and easy to read.
In many government and corporate settings, language use tends to favour acronyms, jargon and professional terminology. There are some circumstances where complex language is appropriate. However, in most forms of communication, plain language is preferable.
There are other circumstances where plain language does not go far enough to simplify information. For example, if members of the intended audience have an intellectual disability, Easy Read is more appropriate.
Easy Read presents information in a way that is very easy to understand. In its simplest form, it uses images to support text, large font sizes and plenty of white space. Easy Read is currently used extensively for audiences with disability. However, it is also becoming more widely used for audiences with low literacy levels or where English is an additional language.
When developing successful communication resources, taking the level of literacy of the audience into account is a vital step. Read about the literacy levels in our community.
At the Information Access Group, we advise on the best language level for the intended audience and assist with the editorial process. We also select and create images as required. Our team also includes talented designers who specialise in making documents easy to read and websites easy to use.
Frequently asked questions about Easy Read conversions
What is the process for quoting?
Usually, we ask that our clients send us a draft of the document before we quote. That way, we can assess the complexity of the material before we begin. It's important to remember that an Easy English conversion is not a word-for-word translation. This means that we can work from draft content if your timeframes are tight.
How long does a conversion take?
The length of the process will vary according to the length of your document. At the Information Access Group, we pride ourselves on our ability to turn document conversions around very quickly and meet the needs of our clients, who are often under tight deadline pressure. When considering undertaking an Easy Read conversion, we encourage you to aim for publishing an Easy Read version at the same time as the mainstream document.
Does the Information Access Group create accessible files for web publishing?
Many of the documents that we produce are printed professionally, while many others are published online. At the end of the conversion processes, we can provide files that are suitable and accessible for web publishing. The files will pass all aspects of automated testing, plus they are checked to ensure that they read well with a screen reader.
Can you test our materials with a focus group?
We regularly test materials with different audience groups to make sure that the content meets the needs of the people it is intended for. We specialise in testing materials with people with intellectual disability.